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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords to comply with the law while safeguarding their tenants. gas safe certificate check minimize the chance of carbon monoxide poisoning by identifying faulty appliances, flues and pipework that must be fixed. These checks are usually done by a Gas Safe engineer and can be completed in a short time. Digital tools that are integrated into job management systems make it easy to manage. Requirements Landlords are required to provide gas safety certificates. They must also ensure that tenants are able to access a licensed engineer for the purpose of a test. The best way to do this is to include an agreement in the tenancy agreement which states that the property will be accessible for Gas Safety checks. This will also make clear to the tenant what will happen if they refuse to allow access. Landlords must make sure that their properties are in possession of an active CP12 certification that is valid for a period of 12 months. Renewals should be done on the same date as the expiration date of the previous certificate to avoid wasting time when the two certificates overlap. Recent changes to the law have given landlords more freedom in how they conduct their inspections. However, this does not mean that they are able to cut down their annual inspections. It is crucial to remember that only engineers who are registered with Gas Safe Register are legally authorized to work with gas piping, appliances and flues. If a landlord hires an unregistered engineer and they are liable for a criminal charge. If a tenant is unwilling to permit access to the annual Gas Safety Check, the landlord has to send them a clearly worded letter stating why they need access and what the inspection will be. If the landlord does not receive an answer, they can think about taking further steps such as the issue of a Section 21 Notice or applying to the court for an Injunction. It's also an excellent idea to install inspection hatches on the property to allow the engineer to check for leaks of gas and make sure that the appliance shut-off valve is working. Tenant's obligations as a tenant It's your job to ensure that the gas lines in your apartment are secure. You could cause your tenants to be injured if you don't take care. To ensure the safety of your tenants, you should have your NYC apartment's gas inspection done by a certified engineer. Also, you should ensure that your tenants have easy access to the gas supply. If you're unsure of your obligations, you should contact an New York Apartment Fire Injury Lawyer right away. It's important that you give your tenants the landlord gas safety certificate at the beginning of their tenancy, or as soon after the inspection as you can. It should be displayed prominently in the building. If you are the landlord of an apartment building with shared appliances, you may decide to separate the appliances and flues into separate sections to ensure that each part receives their own safety check. You may occasionally encounter tenants who aren't willing to let the engineer to perform the safety inspections. This usually happens because they feel that it's an invasion to their privacy or because they're involved in a dispute with the landlord. Make them aware that carbon monoxide is dangerous gas, and it is your legal obligation to protect the environment. If your tenants refuse to allow the gas technician to conduct the test, you should include a clause in the contract stating that they must allow access to safety and maintenance inspections. The tenancy agreement should define whether or not you can cut off gas supply and when it is permissible. You must also provide the employee with a method to identify him/her by her, eg a scanned signature or a payroll number that is unique to them, or an employee ID. Accessible Every property that houses a gas appliance such as a boiler must have a landlord gas safety certification. A landlord who does not renew their certificate can face massive fines and also the possibility of making tenants uncomfortable. To avoid this, landlords should ensure that their certificates are current by scheduling an annual gas inspection for their tenants. The cost of a safety check for gas appliances is determined by a variety of aspects, such as the location of the house and the amount of gas appliances within the house. In general the gas safety check costs between PS35 and PS150 per property. The cost varies depending on the location of the property and the gas company used. Tenants must be provided by landlords with the gas safety certificate that is also known as a CP12. The document must be provided to tenants within 28 days after the test is completed. New tenants should be provided with the document within 28 working days after moving into. Landlords must keep a copy of the CP12 on the property and make sure it is easily accessible. Tenants can ensure that their landlord has a valid gas certificate safety by ensuring they have access to the gas and any appliances belonging to them are not connected to mains gas. They should also look for clunking sounds, look for black marks on appliances or other indications that the gas system isn't working properly. They should immediately notify the landlord if they notice any of these signs. If a landlord isn't able to gain access to the property to conduct a gas safety inspection, they must prove that they have taken all'reasonable steps' to be in compliance with the law. This could mean retrying to conduct the checks, and writing to the tenant to explain that the safety checks are required by law for their own safety. Expiry date Gas safety certificates must be maintained up-to-date by landlords. Failure to do so could result in unforeseen hazards for tenants, and lead to fines from regulators. Additionally, failing to renew a certificate within the timeframe could cause a landlord lose their insurance cover. It can be difficult to navigate the complicated regulations that surround these certificates. There are some common mistakes landlords make when it comes to these checks, and they should be aware of them in order to avoid them. Landlords are legally obliged to conduct annual gas safety checks of all appliances and flues. They must also give copies to tenants within 28 days of the test, and new tenants at the beginning of their lease. They are also required to keep a copy in a prominent spot in the property. Landlords are also required to keep records of these tests for a minimum of two years. Since the 6th April 2018 the regulations have been amended to give landlords greater flexibility in scheduling their gas safety inspections. This change allows landlords to have their gas safety checks carried out up to two months in advance of the due date, while preserving the existing check expiry date. However, it's vital to ensure that a check is booked well in advance of the expiry date and not to think that there is a grace time. If a landlord fails to have the gas safety check done before their current certificate expires date, they will not be able to let their properties until the new checks are done. Landlords must be aware that this is a major violation of regulations, and they could face massive fines. Recommendations As a landlord, you have to ensure that your gas safety certificate remains current at all times. It is also recommended to keep copies of previous certificates for at least two years. It is a good idea to shop around for a competitive cost, as prices can vary. During the inspection, you will receive the Landlord Gas Safety Record. This is vital to provide new tenants with a copy of the document prior to when they move in and for proving the compliance with legal requirements. The document contains a description and where to find all gas appliances and flues examined. It also lists their test dates and any action taken by the engineer. It should also include the name and registration number of the engineer who carried out the test, as well as an unique identifier. This could be an electronic signature, an scanned identification card, or a pay number that is unique to the operative. The engineer will mark any flues or appliances that are unsafe on the safety record. Landlords must then organize for the correct repairs to be done. If the problem cannot be resolved within a reasonable period of time, the engineer may remove the gas supply. Landlords are required to fulfill a variety of responsibilities to their tenants, and staying up-to-date with annual gas safety inspections is one of the most important. If a fatal accident happens the landlord who fails to comply with the regulations could be penalized or even jailed.